Privacy Policy

Privacy Policy

We are committed to protecting the accuracy, confidentiality, and security of your personally identifiable information ("Personal Data"). As part of this commitment, our privacy policy governs our actions regarding the collection, processing, and transfer of Personal Data. Our privacy policy is based on the principles and guidelines established by the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Introduction

As Codern Technology UK Ltd., we are responsible for the preservation and protection of Personal Data under our control. We act as the Data Controller as defined by UK data protection law.

2. Purpose of Processing Personal Data

We process your Personal Data to provide the product or service you request, to fulfill our legal obligations, and in line with our legitimate interests. The purposes of processing your data are carried out within the framework of the conditions specified in the UK GDPR and the Data Protection Act 2018.

3. Lawful Basis for Processing

We will only collect and process your Personal Data where we have a lawful basis to do so. The lawful bases we may rely on include:

  • Consent: Where you have given clear consent for us to process your Personal Data for a specific purpose.
  • Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
  • Legal obligation: Where processing is necessary for us to comply with the law.
  • Legitimate interests: Where processing is necessary for our legitimate interests or the legitimate interests of a third party, provided your rights and interests do not override those interests.
4. Limited Collection

The Personal Data collected will be limited to the details necessary for the purposes determined by us. With your permission, we may collect Personal Data from you in person, by telephone, or by communicating with you via mail, email, or the Internet.

5. Limitation of Use, Disclosure, and Retention

Personal Data may only be used or processed for the purpose for which it was collected, unless you otherwise consent or as required or permitted by law. Personal Data will be retained only for as long as necessary to fulfill the purpose for which we collected it or as may be required by law.

6. Accuracy

Personal Data will be maintained in an accurate, complete, and up-to-date form as necessary to fulfill the purposes for which it is being processed.

7. Security of Personal Data

As Codern Technology UK Ltd., we take necessary technical and administrative measures to ensure the security of your personal data in accordance with the UK GDPR and the Data Protection Act 2018. We use the most current technological capabilities to protect your data against unauthorized access, processing, alteration, and destruction.

8. Transparency

We will provide you with information about our policies and practices regarding the management of your Personal Data in a clear, accessible manner.

9. Your Rights

Under the UK GDPR and the Data Protection Act 2018, you have the following rights:

  • The right to be informed about how we use your Personal Data.
  • The right of access to your Personal Data and supplementary information.
  • The right to rectification of inaccurate or incomplete Personal Data.
  • The right to erasure (also known as the 'right to be forgotten') in certain circumstances.
  • The right to restrict processing in certain circumstances.
  • The right to data portability, allowing you to obtain and reuse your Personal Data for your own purposes across different services.
  • The right to object to processing based on legitimate interests or direct marketing.
  • Rights in relation to automated decision making and profiling.

Please note that some of these rights may be limited in certain circumstances, such as where we have an overriding legal obligation to continue processing your data.

10. International Transfers

If we transfer your Personal Data outside the UK, we will ensure that appropriate safeguards are in place to protect your data, as required by the UK GDPR. This may include transferring data to countries that have been deemed to provide an adequate level of protection, using specific contracts approved for use in the UK, or obtaining your explicit consent for the transfer.

11. Communication and Complaints

To exercise your rights or to convey any questions or complaints regarding our privacy policy, you can reach us at the following contact information:

Company: Codern Technology UK Ltd.
Address: 5 Kew Road, Richmond, England, TW9 2PR
Email: info@codern.co.uk

If you are not satisfied with our response to your concern, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues. The ICO can be contacted at https://ico.org.uk/make-a-complaint/.

Cookies

Our website does not use cookies or similar tracking technologies to collect or store your personal information. For detailed information about our approach to cookies, you can visit our Cookie Policy page.

Other Websites

Our website may contain links to other third-party sites that are not governed by this privacy policy. Although we try to link only to sites with high privacy standards, our privacy policy will no longer apply when you leave our website. Additionally, we are not responsible for the privacy practices implemented by third-party websites. Therefore, we recommend that you review the privacy notices of these sites to learn how your information may be collected, processed, transferred, shared, and disclosed.

Last updated: 07/03/2025